Constitution and By-Laws

New By-Laws of the Tiglawigan National High School

Alumni Association, Inc.

ARTICLE I

Name and Color

The name of the Association shall be the TIGLAWIGAN NATIONAL HIGH SCHOOL ALUMNI ASSOCIATION, INC.

The color of the Association shall be green.

ARTICLE II

Office

The office of the Association shall be located within the vicinity of the Tiglawigan National High School in Barangay Tiglawigan, Cadiz City, Negros Occidental, Philippines.

ARTICLE III

Nature and Objectives of the Association

1. The Association shall be organized as a non-stock, non-profit organization. It may undertake revenue-raising activities to fund its projects, provided that no part of its net income shall inure to the benefit of a private person or entity. In case of dissolution of the Association, its properties shall not be distributed to its members but shall be donated to the Tiglawigan National High School.

2. Of the total fund of the Association, at least seventy percent (70%) thereof shall be used for its projects and purposes consistent with the objectives for which the Association was formed, and that not more than thirty percent (30%) of the Association funds shall be used to defray its administrative expenses.

The Association shall have the following objectives:

a. To provide assistance to the school in the fulfillment of its mission as an academic institution: to this end, it shall assist the school in raising funds required for its efficient operation; to endeavor to establish various scholarships, either through organizational funds or by obtaining donations and other grants from school alumni and others who are in a position to make such contributions to give or obtain for the school such services and advice in the latter's different activities, as the Board of Directors may determine to be of use and advantage to the school;

b. To assist in the efforts for more effective participation by the school in the process of development of Philippine society. For this purpose, the Association shall undertake continuing reciprocal interchange of insights with the academic community for mutual development and progress;

c. To establish an efficient placement bureau with the view of assisting school graduates and other alumni and to secure competence in the different areas of social activity outside of the school.

ARTICLE IV

Membership

The following shall be the types of members of the Association:

1. Regular members: Every person who is a graduate of the school is a regular member.

2. Honorary members: Members of the faculty and administration of the school, parents who have sent at least three (3) children to the school, or other persons who have shown special interest in the school and the alumni association, may be nominated to become honorary members by any regular member in good standing of the Association and may be elected as such by a majority vote of the Board of Directors.

ARTICLE V

Meetings

SECTION 1. The members of the Association shall hold a meeting at least once a year during the annual TNHS General Alumni Homecoming and Reunion during every last Saturday of December or at such other time as the Board of Directors may determine.

SECTION 2. A special meeting may be called upon the written petition of at least one hundred (100) members in good standing or upon a Resolution of the Board of Directors.

SECTION 3. Fifty per cent (50%) of a total number of two attendees from each of all batches of the Association who shall constitute the representative assembly or at least eight (8) members of the Board of Directors shall be considered a quorum, and a majority of the votes cast at a regularly convened meeting shall be sufficient to approve all matters of business, except those matters where the Corporate Code requires the affirmative vote of a greater proportion.

SECTION 4. In meetings of the Association or the Board of Directors, any business may be transacted that is presented in written agenda form and pre-approved by the President of the Association at least two weeks prior to each meeting.

SECTION 5. The following shall be the usual order of business at regular meetings of the Association and the Board, but the order may be suspended or changed at any time by the President:

(1)   Prayer; 

(2)   Roll Call; 

(3)  Action on Minutes of Previous Meeting; 

(4)  Reports of Officers of the Association;

(5) Reports of Standing Committees; 
(6) Reports of Special Committees; 
(7) Unfinished Business; 
(8) New Business; 

(9) Election of Directors, if an election year;
(10) Closing Prayer and Adjournment.

ARTICLE VI

Fees

The following shall be the fees of the members of the Association:

1. Membership Fee: Every member, regular or honorary, shall pay a fee of Twenty (P20.00) Pesos.

2. Annual Fee: Every member, regular or honorary, shall pay an annual fee of Fifty (P50.00) Pesos.

3. Board of Directors’ Fee: Each Board of Director shall pay a one-time Association fee of Five Hundred Pesos (P500.00).

The Board of Directors and the representative assembly may amend the above fees subject to compliance with the documentary requirements of amendment and approval thereof by the Securities and Exchange Commission.

ARTICLE VII

Funds and Donations

Section 1. Funds - The funds of the Association shall be derived from admission/ membership fees, annual dues and gifts, donations or other forms of fund raising.

Section 2. Donations – All donations from alumni should be made directly to the Association. The Association shall endeavor to promptly deliver appropriations and others to beneficiary school and projects. 

                                                             

Section 3. Disbursements - Withdrawal from the funds of the Association, whether by check or any other instrument shall be signed by the Treasurer and countersigned by the President. If necessary, the Board of Directors may designate other signatories.

Section 4. Fiscal Year - The fiscal year of the Association shall be from January 01 to December 31 of each year.

ARTICLE VIII

The TNHS Alumni Center

The Board of Directors for FY 2013-2016, as pioneer set of Executive Officers, shall initiate to construct the TNHS Alumni Building thru the funds of the Association. Should the Executive Officers fail to finish the project construction during the duration of their term, the succeeding set/s of Board of Directors shall continue constructing the project until it shall completely be done.

Full credits shall still be given to the Board of Directors/ Executive Officers for FY 2013-2016 who shall have initiated the project. The other set/s of Board of Directors who shall have contribution to the project’s completion shall also be acknowledged accordingly.

ARTICLE IX

Rights of Members

All members, regular and honorary, who shall pay the annual fees are members in good standing. Every member in good standing shall have the following rights:

1. To attend the regular and special meetings of the general membership of the Association.

2. To propose amendments and resolutions and to vote on those presented at the meetings above mentioned.

3. To inspect the records and books of accounts of the Association.

4. To receive, upon payment of the proper fees, publications of the Association.

ARTICLE X

Board of Directors

The Board of Directors shall be the governing body of the TNHS Alumni Association, Inc. It shall be composed of Fifteen (15) members elected by the regular members during regular membership meeting.

Only regular members of the Association shall be qualified to serve as members of the Board of Directors.

The members of the Board of Directors shall hold office for a term of three years and until their successors shall have been duly elected and qualified.

The president of the Association shall not be allowed to seek for re-election.

All past TNHSAA presidents shall be ex-officio members of the Board of Directors of the Association, without voting rights and acting in an advisory capacity.

The Board of Directors shall hold regular meetings once every quarter, and shall convene at such special meetings as may be called by the President or upon written request of at least three members of the Board.

ARTICLE Xl

Executive Officers

The Association shall have the following Executive Officers who shall be elected by the Board of Directors from among themselves, except the ex-officio members:

President, Vice-President, Corporate Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, Budget Officer, Internal Auditor, Assistant Auditor, Public Information Officer, Assistant P.I.O., Business Manager, Assistant Business Manager, Peace Officer and Assistant Peace Officer.

ARTICLE XIl

Duties of Executive Officers

The President shall have the following functions and duties:

1. To act as the Executive Officer of the Association, and as such shall have active executive management of the operations of the Association, subject, however, to the approval of the Board of Directors;

2. To act as the official spokesperson of the Association;

3. To call meetings of the Board of Directors, Alumni Council and of the general membership of the Association, and shall preside over such meetings;

4. To perform all duties inherent to the Office and such other duties as, from time to time, may be assigned by the Board of Directors.

5. To declare vacant of any position occupying by the board member who has committed an excessive absences, and appoint for replacement thereof, subject, however, to the approval of the Board of Directors.

6. To appoint a legal consultant for the Association.

The Vice-President shall assume the duties of the President in case of the latter's absence, temporary or permanent incapacity or permanent vacancy in the office of the President arising from death, resignation, expulsion, or any other cause, if qualified.

The Corporate Secretary shall keep all records of the proceedings of the meetings of the Board of Directors, as well as the general membership of the Association and shall discharge all other functions inherent to the position.

The Treasurer shall have the following duties:

1. To keep safely all money and other properties of the Association;

2. To collect all dues from the members of the Association;

3. To submit an annual statement of income and expenditures at the annual meeting of the general membership of the Association;

4. To submit such financial statements as may be required by the Board of Directors from time to time;

5. To post a bond in such amount as may be required by the Board.

6. To discharge all other functions inherent to the position.

The Budget Officer shall have the following functions and duties:

1. To work to keep the budget balanced over a set period.

2. Responsible for verifying how the funds are being spent, ensuring that the Association's plans that require funding are possible within the budget limits and that the annual report for the Association is created with truthful and reliable figures.

3. Often expected to plan and makes changes to the budget if it needs to improve over time.

4. To discharge all other functions inherent to the position.

The Internal Auditor shall audit and review the financial and business operations of the Association, either regular or otherwise.

The Public Information Officer shall have the following functions and duties:

1. To assist in preparing all statements, news stories/ articles for all press releases on all activities, projects of the Association;

2. To take charge of giving the press releases to all media outlets for information/ publicity purposes;

3. To arrange for any and/ or all press conferences for TV and radio coverage of any and/ or all

major significant events or activities of the Association.

4. To coordinate with all media outlets on matters relating to the Association and its activities.

5. To supervise the official community publication of the Association.

The Business Manager shall have the following functions and duties:

1. Responsible for overseeing operations in the Association. These operations can include project management, Association output, payroll, running and closing procedures of offices. During this process, he may create and plan schedules, assign people tasks and set deadlines for various projects.

2. Order and manage inventory for Association. Order and purchase supplies and other merchandises.

3. To discharge all other functions inherent to the position.

The Peace Officers shall create and implement measures, and maintain peace, security and order of the Association and its activities.

ARTICLE XIIl

Elections Committee

There shall be an Alumni Electoral Board which shall be responsible for the conduct of the elections of members of the Board of Directors. The Board shall be composed of three members to be appointed by the Board of Directors.

The Alumni Electoral Board shall be the sole judge of all contests relating to the elections, returns and qualifications of members of the Board of Directors. It shall adopt such rules and regulations as may be necessary for the discharge of its functions.

ARTICLE XIV

Employees

The Board of Directors shall have the power to appoint employees of the Association, fix their compensations and other conditions of employment, and take disciplinary action against them.

ARTICLE XV

Standing Committees

The following shall be the standing committees of the Association which shall create and implement programs and activities inherent to their respective functions and duties:

1. Alumni Directory and Data Banking (ADD)

2.    Research and Project Development (RPD)

3.    Sports and Cultural Development (SCD)

4.    Education and Advocacy (EA)

5.    School and Alumni Relations (SAR)

6.    Ethics and Legal Matters (ELM)

7.    Alumni Electoral Board (AEB)

ARTICLE XVl

TNHS Alumni Council

The TNHS Alumni Council shall be an advisory body to the TNHS Alumni Association. It shall be composed of Alumni who are members of the Board of Directors, all past presidents of the Alumni Association, the principal of the School, faculty members of the School, present president of the PTCA and other persons who may be designated by Resolution of the Board of Directors.

The TNHS Alumni Council may meet at such time and place as shall be decided by the President and/ or Board of Directors of the TNHS Alumni Association from time to time.

In case of non-performance of the current Board of Directors, the TNHS Alumni Council shall convene on or before September of the current year, declaring the latter and create and install an interim Board of Directors to facilitate the holding of the annual membership meeting/ general alumni homecoming in December. The interim Board of Directors shall hold office for three months beginning October to December of the current year and until the new Board of Directors shall have been duly elected and qualified. 

ARTICLE XVIl

Publication

The Board of Directors shall establish the official community publication which shall print articles about the regular and special activities, including the financial reports, of the Association.

The publication shall be called ’The TNHS Alumni News’.

ARTICLE XVIlI

Amendments

The Board of Directors, by a majority vote of members present at a regular or special meeting duly called for the purpose, and a majority of the representative assembly, may amend or repeal these By-Laws or adopt new By-Laws.

ARTICLE XIX

Approval and Ratification

The By-Laws shall take effect upon ratification by the majority vote of all representative members in good standing present at the general membership meeting and upon approval by the Securities and Exchange Commission.